EDA Round Three Grantee Timeline

This timeline is provided to help grantees plan for the EDA project period.  It includes meetings and deadlines for the submission of reports and other requirements. 

2015 

Late March

Grantees notified of funding decisions.

April


Formal announcement of grants.  Grantees may announce their awards after this date.

Grantees provide their logistical information for the upcoming meeting, including their hotel needs, travel plans, and staff bios.

April-May

Grantees sign and submit their contracts, with related requirements, including board list and operating budget, as well as any revisions to their project timeline, staffing and budget. 

June 1

Earliest project start date. Grantees can draw down their general operating funds, as well as their first 40% of project funds, pending submission of the above items.

June 17-18

Grantee First In-Person Meeting. (required) in Miami, FL, in conjunction with the Dance/USA conference.  (Meeting will take place over two days, with grantees traveling the day before.)

 July 15 Grantee Technical Assistance Decision.  Grantees must decide whether they will pursue technical assistance and which area in which they want assistance.  This deadline was extended until July 15. 

June 2015-
June 2016
Grantee Technical Assistance Phase.  Consultants and staff assist grantees with audience engagement, audience research, project management, and/or budgeting. (Optional)

July-
December

Grantees may wish to communicate occasionally via video calls and other methods.  EDA staff will assist with scheduling and facilitation.   EDA program manager may  informally interview grantees.

September 30

Site Visit Decision.  Grantees must decide if they will pursue a site visit and the grantee that will be visited.   (Optional)

Ongoing

Grantees can conduct a site visit of another grantee’s program (optional).

2016

January-June

Grantees communicate as a group occasionally via video calls and other methods.  EDA facilitators assist.   EDA program manager may conduct informal interviews with grantees.

January 29

Grantees schedule a time to share information about their projects with the field and receive 20% of project payment.

February-May

Grantees share information about their projects with the field via biweekly EDA Webinars, beginning February 10. After presenting in a webinar, grantees submit an interim report, and receive 20% of project payment.  

 February 17  Values Discussion #1. Led by Stephanie McKee, this series of discussions consider our values of working together as well as for working with our audiences.
 March 16  Values Discussion #2.
 April 1  Deadline for grantees to book travel for Grantee Wrap-Up Meeting via Worldwise Travel and submit hotel information via the EDA June 2016 Travel Form.
 April 8  Deadline for grantees to register for Dance/USA annual conference with EDA discount.
 April 20  Values Discussion #3.

June 7-8

Grantee Wrap-Up Meeting (required) and Conference session with grantees to share learning.  Meeting will take place in Austin, TX, over two days, with grantees traveling the day before. 

August 31

Last possible end date for grantee projects. 

September 30

Grantees participate in a process to help Dance/USA evaluate EDA. Grantees submit a final report of about two pages and enter information about their project into the EDA online database. To receive their final payment, grantees must attend the Grantee Wrap-Up meeting in June, 2016, and then submit the final report and approved database entry, within 60 days. Or, if your project ends over the summer, submit the final report by September 30, 2016 at the latest. 


Return to EDA Round Three Overview and Guidelines